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Question About Employee Records

March 1st, 2018 at 03:37 pm

Just curious what everyone's thoughts are on this topic. I'm weeding out old paperwork from our home filing cabinet. I haven't worked since late 2000. I have a file that is fairly small with three different copies of resumes. I have notes on my pay for every job I've had, dates, addresses and phone numbers, and supervisors.

I also have letters offering employment, start date, and pay, as well as a letter where my employment was terminated (laid off, not fired).

I also have a sampling of reviews I was given for the work performed and description of my jobs. Oh, and I have a copy of the application, testing and termination for my Series 6 Investment license. It's not current as you have to be employed/contracted with a Securities Dealer to maintain.

I know no one is going to ask for any of these documents, but I'm trying to decide what information I need if I were to fill out an application or make a new resume. Everything is so dated, some of these employers no longer exist!

I'm thinking in addition to the resume details, I could make a document with the pertinent info (mentioned above) and toss all the papers I'm keeping to get that infomration. I appreciate any thoughts on the matter.

Posted in Organizing /Cleaning | 8 Comments »

8 Responses to “Question About Employee Records”

  1. jp Says:
    March 1st, 2018 at 06:38 pm 1519929533
    1519929533

    You could always just scan the documents, or take pictures of them.

  2. creditcardfree Says:
    March 1st, 2018 at 06:41 pm 1519929710
    1519929710

    jp, yes, that's the worse case scenario...but digital files end up being clutter too. I know some will be digital for sure!

  3. rob62521 Says:
    March 1st, 2018 at 09:13 pm 1519938797
    1519938797

    I like your idea of creating a document with the info and then shredding the rest. I shredded my many copies of evaluations last year.

  4. creditcardfree Says:
    March 1st, 2018 at 09:35 pm 1519940131
    1519940131

    Thanks rob! I see the evaluations as confidence building since I've been out of the workforce for awhile, but maybe just the best one would be good to scan. I mentioned this to my friend today and she said, "I guess I haven't been saving enough paper!"

  5. Wink Says:
    March 1st, 2018 at 11:36 pm 1519947409
    1519947409

    If you are planning to go back to work some day then I would keep all of the employer information. As a career counselor I work with resumes and applications and speak with employers all day. Typically, a potential employer wants to see the most recent 10 years of an applicants work history. Even though it's been longer then that for you, they will still want to see a work history. Maybe create a new resume now and then you will have all the past employer info in one document?

  6. jan Says:
    March 2nd, 2018 at 06:15 am 1519971330
    1519971330

    I would just scan the documents and save them, then shred the originals. that way if you need them you still have access to them in the future.

  7. FrugalTexan75 Says:
    March 3rd, 2018 at 04:04 am 1520049890
    1520049890

    I would create one document summarizing most of the info, and scan the kudos for future use if you decide to go back to work someday.

  8. creditcardfree Says:
    March 3rd, 2018 at 12:42 pm 1520080946
    1520080946

    Thanks everyone! I ended up scanning a fair amount of it. I know I have eight documents total (most with several pages). I did jot some notes, such as specific dates and beginning and ending salaries on the resumes. I didn't scan all the appraisals, just picked two of the most relevant.

    Did you know I'm a team player and good at explaining detailed information to customers, even the elderly ones! Two of the things I read off of my last job performance review. There's more of course, but just thought I'd share. Smile
    I had 75 items in this particular file folder. Five items saved (3 for sentimental), 2 for reference (official college transcripts). The remaining were recycled or shredded after the scanning. Did not scan all 70, maybe 40. This is really helping my goal of getting our files minimized.

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